Announcement Number: 022-11-12
Manager, Financial Information Management
Salary M: $87,872-$112,587-$137,301
The Manager of Financial Information Management provides staff leadership, and plans, directs, manages and oversees the activities and operations of the Financial Information Management group within the Office of Finance. This group is responsible for the process and completion of operational budgeting, forecasting, financial and variance analysis, member agency allocation methodology, and financial reporting. The Manager of Financial Information Management develops accurate and timely financial plans, performs financial analysis and studies on agency operating expenditures, and plans and coordinates the assigned activities with other agency departments, as well as external stakeholders. In this role, the Manager of Financial Information Management provides responsible and administrative support to the Director of Finance, the Chief Financial Officer, and other agency management staff; and also leads, develops and coordinates the activities of personnel assigned to the Financial Information Management team. This position is located in SCRRA’s downtown office located at One Gateway Plaza, Floor 12, Los Angeles, CA 90012.
Under the leadership of the Director, Finance, this position is responsible for the following:
- Support SCRRA management in the delivery of safe, efficient and convenient commuter rail service every day.
- Develop, plan and implement goals and objectives for the Financial Information Management team.
- Assist in the development and administration of internal Finance Department policies and procedures.
- Develop budget policies, procedures, and budgetary controls.
- Create analysis for alternative costing methodologies for member agency allocations and ensure that Joint Powers Authority (JPA) and MOU agreements are appropriately supported.
- Define and lead the process across the agency to coordinate the development of the agency’s preliminary and final annual operating budget, and incorporate any necessary revisions. including producing the annual budget document.
- Evaluate cost and operational effectiveness, including comprehensive cost/benefit/return on investment analysis of projects, programs and initiatives, providing policy and procedural guidance.
- Provide timely and accurate monthly, quarterly and annual analysis and comprehensive reporting on operating budget versus actual and operating budget versus prior year variance reports.
- Create and coordinate a budget reclass process that effectively tracks proposed changes, garner appropriate approval level of such changes, and ensure the Financial Information System is updated with a documented audit trail.
- Manage periodic updates to the budget with the creation of an effective forecasting methodology and process, and coordinate the activities across agency departments to provide revision proposals to management.
- Ensure accuracy and integrity of basic data compiled and recorded against operating activities.
- Maintain current staffing roster with Director of Human Resources by agency cost center and perform agency labor and headcount staffing analysis.
- Define, monitor and publish key performance indicators (KPI) that provide meaningful dashboards to assist management in making prudent business decisions.
- Actively participate as an adviser to the Project Team responsible for the maintenance, upgrade or implementation of Financial Information System(s) Oracle R12 utilized by the Finance Department to ensure timely decision making, financial and accounting requirements, and all budgets are met.
- Coordinate with department or cost center managers to ensure monthly accruals are timely and accurately reflect the work performed/goods received during each accounting period.
- Perform fiscal year end reconciliations of operating expenditures versus budget, ensuring that all allocation applications are consistent with approved methodology.
- Coordinate with the Manager, Revenue Management and the Manager, Grants Administration & Fiscal Management to reconcile fiscal year end surplus and deficit analysis for presentation to SCRRA Executive Management & Member Agencies.
- Provide support to the Manager, General Accounting Management in the creation of the Comprehensive Annual Financial Report (CAFR).
- Provide support to the Technical Advisory Committee (TAC) and to Member Agency Chief Financial Officers for the development, approval, distribution and processing of the annual budget, financial analysis for new ventures, and ad hoc requests for periodic information.
- Coordinate communication with external stakeholders, including member agencies, with the Chief of Staff, Director of Finance, and the Chief Financial Officer.
- Prepare Board agenda items, make public presentations, and prepare information as required for the Board of Directors and Board Committees, as directed by the Director of Finance or Chief Financial Officer.
- Participate in various cross-functional committees and task forces within the agency to address budget, forecasting, financial analysis, allocation initiatives and other operational activities.
- Provide support to the Manager, General Accounting Management for operating and overhead allocation related information for various auditors.
- Provide proactive recommendations for continuous improvement opportunities.
- Ensure staff compliance with policies, procedures, regulations and federal laws.
- Identify the Financial Information Management team’s human resource needs.
- Monitor and evaluate staff performance and provide direction, feedback, coaching, and/or positive recognition.
- Develop and define aggressive Individual Performance Targets (IPT) for direct reports providing key milestones for completion.
- Perform other related duties as assigned.
- Bachelor’s degree in Accounting, Finance or a related field. MBA or MPA a plus.
- Minimum of ten years of progressive work experience in accounting, auditing, finance, budget or a related field. Experience in a public agency a plus.
- Minimum of five years of work experience supervising and managing a team in a finance department.
- Minimum of eight years experience in budgeting including: managing a budget team, establishing an annual budget calendar, estimating expenses, and preparing and presenting the final budget.
- Minimum of five years experience in a project budget environment.
- Minimum five years experience with a financial management system such as Oracle, IBM, SAP, Peoplesoft, etc.
- Working experience with a Joint Powers Authority, railroad service and/or enterprise fund preferred.
- Ability to comprehend the public service environment, SCRRA mission, objectives and business model.
- Ability to apply a variety of principles and practices to financial situations and working knowledge of governmental and enterprise fund accounting.
- Working experience in managing cost accounting, financial analysis, budgeting and general accounting.
- Knowledge of Generally Accepted Accounting Principles (GAAP), General Accounting Standards (GAS), Government Accounting Standards Board (GASB), and familiarity with the preparation of a Comprehensive Annual Financial Report (CAFR).
- Working knowledge of funding sources for grants and related restrictions and establishing performance standards is preferred.
- Ability to generate indirect cost allocation plans, accruals and the use of encumbrances in developing and monitoring budgets.
- Expertise in developing and executing queries to extract data from the Oracle financial information system for information and analysis.
- Ability to lead when appropriate and also work in a team environment.
- Exhibit excellent critical thinking skills in fast paced and changing environment.
- Possess excellent oral and written communication skills.
- Demonstrate strong and effective organizational and time management skills.
- Proficient in Microsoft Office (Word and Excel).
- Valid Class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years.
Please submit your completed resume to firstname.lastname@example.org
INTERNAL CANDIDATES: CLOSING DATE: FEBRUARY 8, 2012
Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for “meets expectations” as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.
Following a review of resumes and/or applications, only those applicants who meet minimum requirements will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification, criminal records check, and post-offer pre-placement medical examination provided through SCRRA.
If you believe you possess a disability that requires accommodation for the testing process, please provide notice with your application materials or call the Human Resources Division at (213) 452-0417. Proper supporting documentation may be requested by SCRRA in order to accommodate special needs of candidates.
NOTE: The provisions of this bulletin do not constitute an express or implied contract and may be modified or revoked without notice.
EQUAL OPPORTUNITY EMPLOYER
After reviewing our openings and if you meet the minimum requirements, please click the “Apply” button at the bottom of the job announcement and attach your resume.